Artist Estates and Fiduciary Duties

Artist Estates and Fiduciary Duties


Managing an artist’s estate is about much more than safeguarding paintings and sculptures. It involves protecting a lifetime of creative output, maintaining cultural influence, and securing financial rights for future generations. Whether you are an executor, trustee, advisor, or family member, you must understand that legal obligations will shape everything you do.

Fiduciary duties apply to anyone managing an artist’s legacy. These duties arise by law, not by agreement, and New York courts will enforce them with little flexibility. Without a firm grasp of these responsibilities, even a well-meaning fiduciary can expose themselves to lawsuits, financial penalties, and the permanent loss of an artist’s historical reputation.

This article explains artist estates, the origins of fiduciary duties, and how to meet the legal standards required to manage them properly.

What Is an Artist’s Estate?

An artist’s estate includes much more than finished artworks. It covers all property, rights, and materials the artist owned at the time of death. This includes physical works like paintings and sculptures, but also intangible rights such as copyrights, licensing rights, and other intellectual property.

From a legal standpoint, however, the estate includes everything the artist owned at the time of death. New York law broadly defines an estate as encompassing both real and personal property. This includes obvious assets, such as artworks, intellectual property rights, and archives, as well as mundane possessions like studio furniture, vehicles, bank accounts, and even household items.

Recognizing this distinction matters. When managing an estate, fiduciaries must treat all property under their care with equal diligence. Courts do not distinguish between a priceless painting and an inexpensive kitchen table when imposing duties. Every asset demands inventory, valuation, and proper management.

At the same time, understanding the estate’s cultural weight is essential. Some materials that may seem insignificant, such as unfinished sketches, personal letters, or studio photographs, can carry significant scholarly or historical value. Their preservation can shape how future generations understand the artist’s work.

The Role of the Artist’s Archive

An artist’s estate includes all assets owned at death, both artistic and non-artistic. It is a legal collection of property and rights. An artist’s archive is different. It may consist of sketches, diaries, letters, drafts, photographs, exhibition catalogs, contracts, studio records, and other documents related to the creative process.

While the estate focuses on ownership and value, the archive preserves historical context. It helps scholars, collectors, and museums understand and authenticate the artist’s work over time. Even small, seemingly trivial items, such as a paint-stained apron or handwritten shopping lists, can carry meaning.

Valuation of Archives

In some cases, an archive can become as valuable as the artworks themselves. Proper documentation can authenticate pieces, establish provenance, and support the scholarly interpretation that influences market value. A complete archive can help secure museum exhibitions, retrospective catalogs, and academic studies that increase the artist’s reputation.

Fiduciaries must take special care when valuing or selling archives. Selling documents piecemeal can destroy historical context and lower overall value. Scholars often prefer archives kept intact to maintain the integrity of the collection. Decisions to divide, donate, or sell archival materials must consider both the financial and cultural consequences.

Preserving the Archive

Fiduciaries managing an artist’s estate must treat the archive with the same care they give to physical artworks. Preserving the archive requires careful cataloging, proper storage, conservation planning, and, in some cases, collaboration with institutions capable of maintaining large collections.

Losing, mishandling, or fragmenting the archive can irreparably damage the estate’s cultural contribution. Courts hold fiduciaries accountable for failing to protect valuable estate property, including archival materials. Managing the archive diligently supports both the fiduciary duty of prudence and the broader goal of sustaining the artist’s enduring voice.

Sources of Income for Artist Estates

An artist’s estate can remain financially active long after the artist’s death. Understanding the sources of ongoing income is essential for fiduciaries who must manage the estate both responsibly and sustainably.

Sale of Physical Artworks

Selling artworks owned by the artist, both during their lifetime and after their death, can provide an immediate source of income for their estate. Fiduciaries must catalog the works, obtain appraisals from qualified experts, and plan sales strategically to avoid flooding the market.

On the other hand, selling too many works at once can depress prices and harm the artist’s long-term market reputation. Under New York law, fiduciaries have a duty to maximize the value of estate assets for the benefit of the beneficiaries, as required by EPTL § 11-1.1.

Copyrights and Licensing Rights

Copyrights represent a major source of continuing income for artist estates. Licensing fees from books, exhibitions, merchandise, and digital platforms can generate substantial revenue.

Under the U.S. Copyright Act, 17 U.S.C. § 302, copyrights last for the artist’s lifetime plus seventy years. The estate holds the right to license images for reproduction, distribution, and publication.

Managing copyrights prudently includes monitoring unauthorized uses, negotiating licensing deals that respect the artist’s integrity, and ensuring that licensees use the work in ways consistent with the artist’s reputation.

Posthumous Editions

In some cases, artists authorize the creation of additional works after their death, such as bronze casts or print series. When creating new editions is consistent with the artist’s wishes and properly disclosed, they can provide a legitimate revenue stream. However, fiduciaries must tread carefully when it comes to these new editions. Unauthorized posthumous editions risk accusations of fraud and may diminish the artist’s reputation.

Resale Royalties

Although resale royalties are recognized in many countries, the United States has no federal resale royalty right. California provides a limited form under the California Resale Royalties Act, but recent court decisions have weakened its enforceability. Nonetheless, if the artist’s work is sold in countries that honor resale rights, the estate may be entitled to claim royalties. Fiduciaries must remain informed about international laws and opportunities.

Exhibitions, Grants, and Donations

Museums and cultural institutions may pay fees to exhibit works from an artist’s estate. The estate can also benefit from grants supporting conservation, cataloging, and educational programs. Collaborations with academic and cultural organizations often enhance both income and the artist’s reputation.

Preserving Future Income

Fiduciaries must recognize that short-term financial gains should not come at the expense of long-term opportunities. A careful, patient approach to income generation honors the fiduciary duty of prudence and protects the estate’s ability to support future generations.

Fiduciary Duties in Managing Artist Estates

Anyone who manages an artist’s estate steps into a fiduciary role, whether they realize it or not. All fiduciaries owe duties of loyalty, prudence, and obedience to the estate or foundation they serve. They must act solely in the best interests of the beneficiaries or the charitable mission, exercise reasonable care and skill, and follow the instructions set forth in wills, trusts, or governing documents.

In the context of an artist’s estate, fiduciaries may include:

  • Executors named in the artist’s will
  • Administrators appointed by the court when no will exists
  • Trustees managing trusts created during the artist’s life or by will
  • Board members and officers of nonprofit foundations holding the artist’s work
  • Advisors handling archives, licensing, or exhibitions

Fiduciary Duties Apply Without a Written Contract

Fiduciary duties arise automatically when someone holds property or power for the benefit of another. They do not depend on formal contracts or titles. The law imposes these obligations based on the relationship itself.

Furthermore, fiduciary status does not depend on whether the individual receives compensation. Even unpaid fiduciaries, such as volunteer board members, are held to strict legal standards. Moreover, courts do not excuse breaches based on good intentions or lack of expertise.

Fiduciary Role as Stewardship

New York law makes clear that fiduciaries must manage assets prudently and in good faith. Under EPTL § 11-2.3(b)(1), fiduciaries must act with the care, skill, and caution that a prudent investor would exercise, considering the purposes and distribution requirements of the estate or trust.

The fiduciary must balance preserving cultural and scholarly value with the need to generate income and satisfy financial obligations. Careless handling of artworks, archives, copyrights, or reputational matters can lead not only to financial losses but also to the permanent diminishment of the artist’s legacy.

Consequences of Breaching Fiduciary Duties

Anyone agreeing to manage an artist’s estate must understand that the law imposes a high standard of conduct. Good intentions are not enough. Fiduciaries must act deliberately, transparently, and with complete loyalty to the artist’s legacy.

Breaching fiduciary duties can lead to serious consequences. Beneficiaries can sue for damages, and courts can remove fiduciaries who fail in their responsibilities. In some cases, fiduciaries may be ordered to repay losses out of their own assets.

The Origins of Fiduciary Duties

Fiduciary duties come from the ancient division between legal and equitable systems of justice. The legal system enforces contracts, property rights, and specific rules. Equity developed to address situations where strict rules produced unfair results, especially when one party held power over another.

Trust law grew out of equity. It created the principle that a person holding property for the benefit of another must act with loyalty and care. Courts of equity recognized that relationships built on trust and dependence required higher standards of behavior.

Today, fiduciary duties apply whenever someone holds property or decision-making authority for another’s benefit. Managing an artist’s estate fits squarely into this tradition. Fiduciaries must honor not just the legal ownership of property but the equitable obligation to serve the beneficiaries’ and the artist’s intended interests.

This foundation means that fiduciaries cannot hide behind formalities. Courts look at the fiduciaries’ conduct, not just contracts. The standard remains fairness, loyalty, and prudence in every decision.

Key Fiduciary Principles

Fiduciary law imposes three core principles that define every fiduciary’s obligations: loyalty, prudence, and obedience. These principles apply to anyone who manages an artist’s estate, whether formally appointed by a court, named in a will, or serving as a trustee or board member.

  • Duty of Loyalty: Fiduciaries must act solely in the interest of the estate or foundation and its beneficiaries. They must avoid personal gain, self-dealing, or favoritism.
  • Duty of Prudence: Fiduciaries must manage assets with care, skill, and caution. They must seek expert advice when necessary and avoid risky actions.
  • Duty of Obedience: Fiduciaries must follow the artist’s instructions as laid out in wills, trusts, or charters. They cannot override the artist’s stated wishes.

Fiduciaries who breach their duties face personal liability, including repaying losses, restoring assets, or removal by the court.

Succession in Anglo-American Law

When an artist dies, the law requires a process called succession to manage the transfer of property, settle debts, and protect all parties involved.

Executor or Administrator System

In New York, an artist’s will names an executor to carry out their wishes. If there is no will, a court appoints an administrator under intestacy laws (EPTL § 4-1.1).

Role of Surrogate’s Court in New York

This court supervises estate administration, resolves heir disputes, and approves fiduciary actions. Fiduciaries must report inventories, actions taken, and seek approval for major decisions.

Contrast with Universal Succession in Europe

In Europe, heirs may automatically inherit both assets and liabilities. In the Anglo-American model, a fiduciary manages the estate first. This stresses fiduciary responsibility from the outset.

Control Over Estate Assets

Executors and administrators manage assets solely for the estate’s benefit. They must preserve artworks, protect IP, and ensure proper distribution after debts and taxes.

The Importance of Wills for Artists

Creating a will helps protect an artist’s legacy. It determines how artworks, copyrights, and archives are handled, and prevents the estate from falling into intestacy.

  • Control Over Artistic Assets: Artists can designate recipients and give instructions for sale or conservation.
  • Protection for Unmarried Partners and Chosen Heirs: Intestacy favors legal relatives. Wills allow inclusion of life partners or collaborators.
  • Managing Intellectual Property: Wills determine who controls copyrights and licensing, avoiding disputes and lost income.
  • Preventing Family Disputes: Clear instructions reduce emotional or legal conflicts among heirs.
  • Supporting Charitable Goals: Wills can establish charitable bequests or foundations.

Consequences of Dying Intestate

If an artist dies intestate in New York, the estate follows EPTL § 4-1.1. Biological relatives take precedence, potentially scattering important works and undermining the artist’s legacy.

Advance Planning as Legacy Protection

Wills should address property, copyrights, licensing, and legacy plans. Legal planning ensures the artist’s wishes are respected over time.

Artist Foundations and Trusts

Foundations and trusts manage legacies posthumously by preserving artwork, supporting exhibitions, funding scholarships, or promoting education.

  • The Requirements: Must operate for public/educational purposes and cannot benefit private individuals.
  • The Benefits: Provide tax advantages, legal clarity, and long-term legacy protection.

Fiduciary Responsibilities in Nonprofit Entities

Foundation directors, officers, and trustees are fiduciaries. They owe duties to the organization and the public, with oversight by the New York Attorney General.

  • Duty of Loyalty: Must avoid conflicts of interest and act in the foundation’s best interest.
  • Duty of Care: Must stay informed, attend meetings, and actively oversee operations and financials.
  • Duty of Obedience: Must follow the foundation’s mission and legal purpose, avoiding personal agendas.

Attorney General Oversight

Foundations must comply with nonprofit law, file annual reports, and avoid misconduct. The Attorney General can investigate or dissolve foundations acting improperly.

Maintaining Public Trust

Artist foundations manage cultural heritage. Trustees’ decisions shape how future generations experience and value the artist’s work.

Final Thoughts on Artist Estates and Fiduciary Duties

Managing an artist’s estate or foundation is one of the most demanding fiduciary roles in the legal world. It requires a careful balance of financial management, legal compliance, and cultural stewardship. The fiduciary must protect both the artist’s tangible assets and the intangible essence of their legacy.
Accepting a fiduciary role in managing an artist’s legacy should never be done lightly. It demands careful thought, proper planning, and often, professional support. Engaging an experienced attorney can make the difference between honoring the artist’s life work and serious personal liability, removal from office, or worse, the permanent loss of cultural value.

If you have questions about managing an artist’s estate or protecting an artistic legacy, Stropheus LLC can help. Our team understands the legal, cultural, and financial challenges involved. Contact us today to discuss how we can guide you through every step with skill, care, and commitment.

Fiduciary Duties of Art Advisors

Fiduciary Duties of Art Advisors


Art advisors have become a key fixture in today’s booming art market. However, many individuals enter the profession with a knowledge of art history or market trends, but no understanding of legal compliance. That oversight creates risk, especially in New York, where courts impose strict fiduciary duties on advisors who may not even know these duties exist.

Some art advisors operate on the basis of handshakes and informal emails, trusting mutual understanding to carry the day. But the law sees things differently. It imposes legal duties regardless of whether a contract exists or not. Once an advisor acts on behalf of a client in an art transaction, they take on fiduciary responsibilities with serious consequences.

If a transaction goes wrong, such as when the deal falls apart, the client loses money, or a dispute arises over commissions, the absence of a written agreement will not protect you. In fact, it may expose you to even greater liability.

Read further to learn what an art advisor’s fiduciary duties are and how they arise. Also, discover why it is so important for art advisors working in New York to structure their relationships with legal clarity from the outset.

Understanding Fiduciary Relationships

The law does not treat art advising as a casual business service. Instead, it sees the advisor-client relationship as one built on trust, expertise, and an inherent power imbalance. That legal recognition creates fiduciary duties, whether the advisor is aware of them or not.

Unlike a simple contract where both parties are presumed to have equal footing, fiduciary law assumes that the advisor holds more knowledge, control, and influence. The client, regardless of wealth or sophistication, is presumed to be the vulnerable party. This presumption is built into the legal system and cannot be reversed, even by agreement.

Courts hold art advisors to this higher standard precisely because they act as guides through a market that clients often do not fully understand. The advisor must serve the client’s interests exclusively, with complete transparency and loyalty. These duties apply even in the absence of a written contract.

Once a dispute arises, the advisor cannot claim ignorance. Furthermore, the law does not care whether the advisor intended to act in a fiduciary role or not. If the relationship fits the legal definition, the duties apply. And once they apply, any breach can lead to significant financial and reputational consequences.

Fiduciary Duties vs. Non-Fiduciary Roles

Not every role in the art industry is fiduciary. Fiduciary duties arise when one party is legally required to act in the best interests of another. Non-fiduciary roles, on the other hand, allow for self-interest and profit.

To illustrate:
Gallerists in the primary market often act as agents for artists. When they accept artwork on consignment, New York law treats the work and any proceeds as trust property. This creates fiduciary duties to the artist, including loyalty, care, and full disclosure.

Dealers in the secondary market usually sell from their own inventory. They act for themselves, not as agents. As a result, they do not owe fiduciary duties to artists or buyers unless they take on an advisory role.

Art advisors, however, take on fiduciary duties by definition. When they represent a client in a transaction, they must act solely in that client’s interest. They cannot accept hidden commissions or serve conflicting parties. The advisor’s income may depend on the sale, but their legal obligation is to their client alone.

Art advisors must always be aware of their position within this framework. The law holds fiduciaries to the highest standard, and failure to meet that standard can result in personal liability.

The Legal Foundation of Fiduciary Duties

Fiduciary duties do not come from business norms or best practices. They come from a separate body of law that evolved to protect vulnerable parties in relationships built on trust.

Courts in the United States apply two systems of law. One is legal, focused on rules and contracts. The other is equity, focused on fairness and relationships. Fiduciary duties come from equity.

Equity
Equity applies when one party holds power or control over another’s money, property, or decisions. In those cases, the law imposes duties that require loyalty, care, and transparency. These duties exist to prevent abuse of power and restore fairness in unequal relationships.

Art advisors fall squarely into this category. They are presumed to possess expertise in pricing, authenticity, and market dynamics. Clients rely on that expertise and, due to this reliance, the law imposes heightened obligations on the advisor, even in the absence of a contract or formal appointment.

Agency
In legal terms, the advisor becomes an agent of the client the moment they act for a client in a transaction. As an agent, the advisor must act solely for the client’s benefit and follow the client’s instructions. This agency relationship automatically triggers fiduciary duties, which no contract can cancel. Once the advisor steps into a position of trust, equity holds them to a higher legal standard.

Factors That Increase Fiduciary Exposure

Not every advisory relationship carries the same level of legal risk. Courts consider several factors to determine the extent of an advisor’s responsibility. These factors can increase the likelihood of a fiduciary breach and expand the consequences if one occurs.

Control
If an advisor controls the client’s funds, artwork, or key decision points, the court will see that as a sign of influence. The more control the advisor has over the transaction, or the property involved, the greater the fiduciary duties.

Inequality
Courts presume that clients lack the same knowledge, experience, and market access as advisors. This presumption stands even when the client is wealthy or sophisticated. If the advisor holds professional expertise and the client does not, the law views that as a power imbalance. The greater the imbalance, the greater the advisor’s responsibility.

Loyalty
If an advisor has undisclosed relationships or benefits from both sides of a deal, that undermines trust. Even subtle conflicts of interest can create exposure. The moment an advisor favors anyone other than the client, they risk breaching the duty of loyalty.

Promises or conduct
If the advisor made promises, offered guarantees, or gave advice that the client relied on, the advisor may be held accountable for the outcome. Courts are not limited to what is in writing. They will evaluate the advisor’s behavior, representations, and intentions.

These factors determine the extent of legal risk the advisor faces in the event of a dispute. Advisors who hold property, influence outcomes, and engage with less experienced clients are under the highest scrutiny.

Core Fiduciary Duties

Fiduciary law imposes three primary duties that shape every aspect of an advisor’s role. These duties are as follows:

Loyalty

The duty of loyalty requires the advisor to act solely in the client’s best interest. There is no room for divided attention or undisclosed gain. Advisors must avoid conflicts and cannot accept commissions or benefits from sellers unless the client gives informed, written consent. Even then, the arrangement must be reasonable and fully disclosed. Favoring another client, supplier, or even a family member over the client violates this duty.

Prudence

The duty of prudence requires the advisor to use sound judgment based on the client’s specific needs and level of sophistication. Advisors must gather relevant facts, evaluate risks, and avoid putting the client in harm’s way. If a client lacks market experience, the advisor must take greater care to explain transactions and guide decisions.

For example, when advising a seasoned collector, an advisor may reasonably assume familiarity with the market. But when working with a first-time buyer who is about to invest a significant portion of their net worth, the law expects more. In that case, the advisor must ensure the client understands the nature of the transaction and its risks.

Transparency

Advisors must disclose any information that affects the client’s interests. This includes commissions, financial ties to sellers, and potential conflicts of interest. The client has the right to know if the advisor benefits from the transaction beyond the agreed fee. Hidden relationships or undisclosed incentives violate fiduciary law. Transparency protects both the client and the advisor, ensuring that decisions are based on trust and complete information.

These three duties are non-negotiable. Once the advisor steps into a fiduciary role, the law requires loyalty, prudence, and transparency in every interaction. Failure to meet either of these obligations can result in serious legal and financial consequences.

The Agency Relationship in Practice

Under New York law, an agency relationship forms when one person agrees to act on behalf of another and subject to their control. For art advisors, this means that the client, not the advisor, retains ultimate control over the decision-making process.

Advisors often forget this principle. They take initiative, make decisions, or negotiate terms without full client input. But once an advisor steps outside the bounds of client control, the law treats it as a breach.

An art advisor must not only act in the client’s best interest but also ensure that the client understands and consents to every material step. This requirement applies to communications, negotiations, purchases, and any use of client funds or property.

An advisor cannot make decisions in a vacuum or assume that prior conversations justify later actions. If the client did not specifically authorize a step, the advisor may be held liable.

Courts pay close attention to control. If the advisor operated independently or withheld information, the court may find that the advisor acted outside the scope of agency. That finding alone is enough to trigger fiduciary liability.

To comply with the agency standard, advisors must document their recommendations, obtain clear client instructions, and avoid making assumptions. The relationship is not about efficiency. It is about accountability.

Common Fiduciary Breaches
Art advisors often breach fiduciary duties without realizing it. These breaches can seem minor in practice but carry significant legal consequences when a dispute arises.
Double-dipping or hidden commissions: An advisor who receives payment from both the buyer and the seller engages in double-dipping. This creates a direct conflict of interest. Even if the advisor believes they can serve both sides fairly, the law forbids this unless the client gives fully informed and written consent.
Undisclosed conflicting interests: Another frequent breach involves steering clients toward dealers or sellers with whom the advisor has a financial relationship. If an advisor recommends a sale because it benefits a friend, family member, or business partner, and the client is unaware of that connection, it undermines the duty of loyalty.
Using client funds or property without permission: If an advisor borrows a painting for a personal event or uses client funds to secure a piece before confirming the purchase with the client, a court will likely consider this a misappropriation and breach of fiduciary duty.
Unintentionally acting against the client’s best interest: Even well-meaning actions may lead to liability. The law does not require bad intent. It only asks whether the advisor acted with undivided loyalty, care, and full disclosure. If the answer is no, the advisor may be held accountable. For example, if an advisor pushes a client toward a purchase that turns out to be overpriced or fraudulent, and the court finds that the advisor failed to conduct proper due diligence, the advisor may be held responsible for the resulting loss.

The Legal Consequences of Breach
Fiduciary breaches carry serious legal consequences that extend far beyond typical contract disputes. Once a court finds that an advisor has violated their fiduciary duty, the penalties can include repayment of any benefit the advisor received, and, in some cases, personal liability.

Loss of Fees and Repayment of Profits
Unlike regular commercial disputes, fiduciary litigation focuses on trust, fairness, and accountability. Courts do not ask whether the advisor acted reasonably. They ask whether the advisor upheld the client’s interest without compromise. If not, the court can order restitution, including full disgorgement of fees and repayment of all profits, even if the client did not suffer a measurable loss.

Personal Liability
In New York, courts may also pierce the corporate veil. That means the advisor’s business structure, such as an LLC or corporation, may not protect their personal assets. If the advisor personally breached fiduciary duties or misused client funds, the court could hold them individually liable for their client’s losses.

Litigation Costs
Litigation costs are also higher. Because fiduciary cases often involve extensive document review and fact-specific analysis, legal fees add up quickly. Advisors may also be required to pay the client’s legal costs if the court rules in the client’s favor.

Damage to Reputation
The risk of reputational damage is just as serious. A fiduciary breach can destroy professional relationships, erode credibility, and lead to exclusion from art fairs, institutional partnerships, and collector networks.
The safest way to avoid these outcomes is to treat every client interaction as part of a regulated relationship. That means understanding the legal standard and acting accordingly in every transaction.

Agency Costs and the Sliding Scale of Risk
Not every misstep in a fiduciary relationship results in legal action. Courts recognize that some inefficiencies or misunderstandings are inevitable. These are known as agency costs. They are the byproduct of trusting one party to act on behalf of another.
For example, if an advisor misses a minor deadline or fails to return a non-essential call, a court may not consider that a breach. But when the advisor’s conduct involves money, decision-making, or hidden conflicts, the analysis changes.
The level of risk grows with the amount of control the advisor exercises. The more responsibility the advisor takes on, the higher the standard becomes. An art advisor managing millions of dollars in client funds must meet a stricter standard than someone providing informal guidance on a single purchase.
The same applies to the client’s level of vulnerability. Courts are more likely to protect clients who are new to the art market, elderly, or making emotionally driven decisions. If an advisor exploits that vulnerability, even unintentionally, the court will take a closer look.
This sliding scale of risk means advisors cannot rely on a one-size-fits-all approach. They must evaluate each relationship based on the client’s profile, the scope of work, and the level of control involved. The more influence an advisor has over outcomes, the more careful they must be in their approach.

Art Advising Contracts
A well-drafted contract is one of the most effective ways an art advisor can manage fiduciary risk. While a contract cannot eliminate fiduciary duties, it can define the scope of the relationship, clarify expectations, and reduce misunderstandings that lead to legal disputes.
An effective contract avoids vague or informal language and contains the following:
A clear description of the advisor’s role and obligations: Describing exactly what services the advisor will provide, such as acquisition support, research, or negotiation.
Compensation terms: Stating how and when the advisor will be paid and disclosing whether they may receive commissions or benefits from third parties.
Conflict of interest disclosures: Requiring the advisor to inform the client in writing of any financial relationships with sellers or other parties.
Confidentiality clauses: Protecting the client’s identity, collection details, and transactional history.
Indemnity clauses: Limiting liability for losses that result from third-party actions or events outside the advisor’s control.
Non-circumvention clauses: Preventing clients from bypassing the advisor to engage directly with sources that the advisor introduced.
Without a written contract, courts will rely on fiduciary law to fill in the blanks, often placing the entire burden on the advisor. An agreement reviewed by experienced legal counsel is a professional safeguard that benefits both the advisor and the client.

Ethical Standards and Industry Best Practices
Beyond legal requirements, art advisors should follow professional ethics and recognized best practices. These standards reflect the market’s expectations and help advisors build long-term trust with clients, collectors, and institutions.

Codes of Ethics
Several organizations have published codes of ethics specific to art advising. For example, the Association of Professional Art Advisors (APAA) requires members to avoid conflicts of interest, refuse compensation from sellers, and disclose any potential sources of bias. While these standards are not laws, courts may consider them when evaluating an advisor’s conduct in a dispute.

Do not Exaggerate Qualifications
Advisors should not exaggerate their expertise, access, or influence. If they work with other professionals, such as conservators, appraisers, or attorneys, they should disclose that clearly and avoid taking credit for work outside their field.

Avoid Blurring the Lines
Art advisors must also draw a firm line between their role and that of a dealer. If an advisor starts selling inventory or brokering deals without full disclosure, they may blur the boundaries of their fiduciary obligations. This confusion can trigger legal exposure and undermine the client relationship.

Balance Client Expectations with Legal/Ethical Standards
Serving high-net-worth clients presents additional challenges. These clients often expect fast results, exclusive access, and complete discretion. Advisors must meet these expectations without compromising legal or ethical standards. That balance requires clear communication, strong documentation, and a commitment to integrity in every transaction.
By following ethical guidelines, art advisors not only protect themselves but also contribute to a more transparent and trustworthy art market.

Final Takeaways
An art advisor has certain fiduciary duties that are mandatory, not optional. The law imposes these responsibilities based on the nature of the advisor-client relationship rather than the advisor’s intentions. Once an advisor acts on a client’s behalf in a transaction, they take on legal obligations that courts will enforce with little flexibility.
Every advisor must understand that they operate under a legal framework that prioritizes the client’s interests above all else. They must also understand that informal practices, handshake deals, and industry customs cannot override fiduciary law, nor is ignorance of these duties a valid defense.
To manage this risk, art advisors should use written contracts that clearly reflect their role and include specific terms regarding compensation, disclosure, and responsibility. They should also stay informed about legal developments, follow ethical standards, and seek legal counsel when structuring relationships or resolving disputes.
For advisors and clients seeking legal guidance, STROPHEUS LLC provides expert counsel in art law, fiduciary compliance, and risk management. Our team understands the art market and the legal obligations that come with it.
For more information, contact us today to schedule a consultation.

Fiduciary Duties in the Artist-Gallerist Relationship



Intro

When most people think about the art world, they picture creativity, curation, and commerce. What they do not picture is liability. But if you are a gallerist working in New York, understanding your fiduciary duties is not just important, it is non-negotiable.

In legal terms, a fiduciary is someone entrusted to act in the best interest of another. This concept appears across professional sectors: doctors serve their patients, lawyers represent their clients, and trustees manage estates. However, many do not realize that gallerists are fiduciaries as well.

This duty is not optional. It is built into New York law. In fact, Section 12.01 of the New York Arts and Cultural Affairs Law explicitly states that “whenever an artist delivers… a work of fine art to an art merchant for the purpose of sale, the art merchant shall thereafter be deemed to be the agent of the artist.” Once you take physical possession of an artwork for sale, you become a fiduciary by law. No handshake deal or verbal agreement can override this.

This blog post explains what fiduciary duties mean for gallerists, why contracts alone do not protect you, and how to avoid personal liability in your relationship with artists.

Agency and Fiduciary Duties

When you hear the word fiduciary, you should also hear agent. In the eyes of the law, these two go hand in hand. If you are a gallerist taking artwork on consignment in New York, you are not just selling paintings. You are acting as an agent on behalf of the artist.

This distinction matters. Most people think of business partnerships as equal: two parties signing a contract, setting terms, and protecting their own interests. But a fiduciary relationship flips that balance. The law treats the artist as the vulnerable party, and the gallerist as the one with power and responsibility.

This difference is rooted in two legal frameworks: law and equity. The law emphasizes clear rules and penalties. Equity, on the other hand, exists to handle exceptions, especially when one party holds more power over another. That is precisely what fiduciary duties are: a set of equitable obligations meant to protect the artist from abuse or neglect by someone with more control over their career and their property.

So, when the law recognizes a gallerist as a fiduciary, it is not just acknowledging a business transaction. It is imposing an ethical and legal responsibility to act in the artist’s best interest, even when no contract says so.

The takeaway? If you take an artwork on consignment in New York, you are an agent, and fiduciary duties automatically attach. You cannot contract your way out of them. You can only learn how to handle them properly or face legal and financial consequences.

The Artist-Gallerist Relationship

Many gallerists view themselves and the artists they work with as equals—creative professionals collaborating to create and sell art. But under New York law, that assumption can be dangerous. When it comes to fiduciary duties, the relationship is not equal. The law assigns each party a specific role: the artist is the beneficiary, and the gallerist is the fiduciary agent.

This imbalance is not just theoretical. It is baked into the New York Arts and Cultural Affairs Law § 12.01, which says that the moment an artist consigns a work to a gallerist for sale, the gallerist holds that work “in trust” for the benefit of the artist. The gallerist becomes responsible for protecting the artist’s property, accounting for all proceeds from sales, and avoiding conflicts of interest at all costs.

Even more important: fiduciary duties override any contract between the artist and the gallery. If there is a conflict between what the contract says and what fiduciary law requires, the fiduciary obligation wins. That means even if your written agreement says one thing, a court can (and will) enforce fiduciary duties if a dispute arises.

Gallerists must understand that the law holds them to a higher standard than ordinary businesspeople. They must act with loyalty, care, and honesty. This is not just to avoid lawsuits, but because the law requires it. If a gallery takes possession of artwork or handles sales funds without fully fulfilling its fiduciary responsibility, it risks not only civil liability but also potentially personal liability.

Trust and Trustee Model

To understand the weight of a gallerist’s fiduciary duty, think of the relationship as a legal trust. The gallerist acts like a trustee. The artist is the beneficiary. The gallerist may hold the artwork, transport it, frame it, and even sell it. But the benefits of those actions, like proceeds from a sale, belong to the artist unless otherwise agreed in a valid written contract.

This structure comes directly from trust law. In this arrangement, the gallerist holds legal title solely to fulfill specific responsibilities on behalf of the artist. The artist retains what is called the “beneficial interest.” That means they are entitled to every dollar earned from their work, minus only the gallery’s clearly defined commission or costs, if those terms are in writing.

Importantly, fiduciary law can override business structures. If a gallerist operates as a limited liability company or corporation, that structure will not shield them from personal liability. When fiduciary duties are breached, New York courts can “pierce the corporate veil” and go after the individual gallerist’s personal assets.

So even if a gallery goes bankrupt or claims to be operating through a separate legal entity, the artist may still pursue the individual gallery owner for unpaid proceeds, missing artwork, or fiduciary breaches. That level of risk underscores the profound power and binding nature of fiduciary obligations under New York law.

Fiduciary Exposure: Factors That Increase Liability

Fiduciary liability does not come with fixed limits. Instead, it expands or contracts based on the details of the artist-gallerist relationship. Courts look at the totality of the circumstances to decide whether a gallerist has breached their duty, and how severe the consequences should be.

Control

One major factor is control. If a gallery controls a large volume of an artist’s work or holds significant sales proceeds, the exposure increases. The more physical or financial control a gallerist has over the artist’s assets, the more responsibility the law assigns to them.

Inequality

Another key factor is inequality. Is the artist represented by an attorney? Are they experienced in the market or financially secure? Or are they just starting out, working alone, or struggling with financial or health issues? The more vulnerable the artist, the more fiduciary weight the gallerist must carry.

Market Power

The law also considers market power. If the gallery is one of the few players handling a particular kind of art, or if the artist has no viable alternatives for exposure and sales, then the gallerist may be seen as holding monopoly-like influence. That influence increases the legal expectation for ethical and transparent behavior.

Every promise, every delay in payment, and every lack of transparency can trigger scrutiny. If a dispute ends up in court, judges will examine the gallerist’s behavior through the lens of fiduciary law, rather than standard business practices.

Case Example: Open Call and Damaged Artwork

A recent case in New York shows how quickly fiduciary duties can turn into legal trouble. A gallerist issued an open call for submissions. An artist mailed in their work via the U.S. Postal Service. The package arrived in poor weather, got wet, and the artwork was damaged. The gallery had clearly stated in its submission terms that it would not be liable for damage during transit.

But that did not matter. Once the artwork arrived and came under the gallery’s control, fiduciary duties attached. Under New York Arts and Cultural Affairs Law § 12.01, the gallery became the agent of the artist the moment the work entered its possession. The gallery is now involved in litigation over a piece of art with a nominal appraisal value. Why? Because fiduciary duty is not about market price—it is about legal responsibility. And that responsibility kicks in fast, simply from physical possession.

This example highlights the danger of underestimating how strict these obligations can be. Even if the gallery did nothing wrong, even if the artist’s packaging was to blame, the law may still impose liability.

Practical Strategies for Gallerists

To mitigate risk, gallerists must reassess their approach to handling consignment relationships. The most effective way to protect yourself is to minimize your fiduciary exposure from the beginning.

Start by limiting physical and financial control over the artist’s assets. If possible, avoid holding large quantities of artwork. Instead, arrange to bring the pieces in only when needed for a show, then return them immediately after. Doing so lowers your exposure by reducing the time you hold the artist’s property.

The same applies to money. Delay in paying the artist increases your liability. It may feel like standard practice to wait for buyer payments to clear, but the longer you hold the artist’s proceeds, the greater your fiduciary risk. Courts may view those delays as a breach of duty, particularly if the artist is in a vulnerable position.

You also need to assess the level of inequality in the relationship. Ask yourself whether the artist has legal representation. Consider whether the artist relies entirely on your gallery for sales, exposure, or their livelihood. These power imbalances will weigh heavily in court if a conflict arises.

Think carefully before promising to take an artist to a major fair or represent them exclusively. Once you hold out those promises, the law expects you to follow through. If you fall short, even for reasons beyond your control, the artist may claim breach of fiduciary duty.

In every interaction, assume that a court may later review your behavior under a microscope. That mindset can help you avoid actions that increase your legal vulnerability.

Core Fiduciary Duties

Fiduciary duties fall into two main categories: prohibitions and obligations. Courts often refer to these as proscriptive and prescriptive duties. Both sets of rules carry serious consequences if broken.

Proscriptive Duties

Proscriptive duties refer to actions that are forbidden under any circumstances. Gallerists cannot destroy or mishandle the artist’s work. They cannot spend or withhold the artist’s money without authorization. They cannot delay returning unsold pieces. These duties take effect immediately once the gallery has possession, and failure to comply may result in personal liability.

For example, if a gallerist sells a painting but fails to send the artist their share within a reasonable time, that is a breach. Even if there is no malicious intent, the law still considers the delay a breach of the trust relationship.

Prescriptive Duties

Prescriptive duties require the gallerist to act in a way that promotes the artist’s interests. These include providing clear communication, keeping accurate records, and acting with care in all dealings. If a gallerist promises representation or fair participation, they must follow through in good faith.

Importantly, the artist’s reliance on these promises can turn expectations into obligations. If a gallerist holds out the idea that they will build an artist’s career, and the artist reasonably relies on that promise, the failure to perform may amount to a legal breach.

A well-drafted contract helps define the boundaries of these duties. Without one, courts will assume the gallerist owes the artist the full extent of fiduciary care under the law.

Consignment vs. Representation

In New York, fiduciary duties arise in two common gallery relationships: consignment and representation. While both trigger legal obligations, they do so in different ways.

Consignment

Consignment occurs when an artist delivers artwork to a gallery for sale. Under New York Arts and Cultural Affairs Law § 12.01, once the gallery accepts the work, it becomes trust property. The gallery holds it for the artist’s benefit. Title remains with the artist until the piece is sold, and proceeds from that sale must also be held in trust until the artist receives payment.

This relationship creates immediate fiduciary duties. The gallery must care for the artwork, keep accurate records, and ensure that proceeds reach the artist without unreasonable delay. If any part of this process breaks down, the gallery may face claims of breach, even if no contract exists.

Representation

Representation takes things further. It involves an ongoing relationship where the gallery agrees to promote the artist’s career. This might include securing shows, managing press, or guiding pricing strategies. With representation, the gallery exercises even more control over the artist’s visibility and income.

That added control comes with heightened responsibility. If a gallery fails to follow through on its commitments—or favors other artists at the expense of the one it represents—it can be held liable. The law expects the gallery to act solely in the represented artist’s best interest.

Both types of relationships involve agency and trigger fiduciary duties. However, representation increases exposure because of the long-term trust the artist places in the gallery’s actions.

Transparency and Disclosure Obligations

Transparency sits at the heart of fiduciary law. In New York, gallerists must fully inform artists about all aspects of a transaction involving their work. That includes the identity of the buyer, the amount paid, the timeline for payment, and the location of the artwork.

This duty is not optional. Once a gallerist accepts a consigned piece, they must operate with complete openness. If they withhold information or keep the artist in the dark about critical details, they risk breaching their fiduciary obligations.

One of the most common areas of tension involves buyer information. Many gallerists prefer not to disclose buyer names, fearing that artists may bypass the gallery in future sales. However, under New York law, the artist has the right to know who bought their work. Even if a gallery chooses to withhold full contact details, it must share enough information to satisfy the duty of disclosure.

The law also expects periodic accounting. That means the gallery should provide regular, accurate statements about sales, payments, and inventory. If the artist asks for an update, the gallery must comply within a reasonable timeframe. Failure to do so may result in legal action.

In short, the gallery cannot operate in secrecy. Every action involving the artist’s property or money must be documented and disclosed. The more transparent the gallerist, the lower the risk of legal exposure.

Common Conflicts of Interest

A fiduciary must act with undivided loyalty. That means avoiding any situation where personal interests conflict with the duty to the artist. Even small lapses can trigger serious legal consequences.

One common conflict arises when a gallerist benefits financially from a transaction without disclosing it to the artist. For example, if a wealthy collector offers a gallerist a gift, such as a luxury watch, in exchange for facilitating a sale, that benefit must be disclosed. If it is not, the law may treat it as a hidden profit that belongs to the artist.

Another example involves selling the artist’s work at a discount to benefit a buyer. If the gallerist encourages an artist to lower their price to please an important collector, but fails to explain how that benefits the artist, it may be a breach. The law will examine whether the gallerist acted in the artist’s best interest or served someone else’s agenda.

Gallerists also face exposure when buying artwork directly from an artist. If they are aware that certain works are more valuable and purchase them at a low price, the artist can later challenge the transaction, arguing that the gallerist used their position of trust to take unfair advantage.

To avoid these problems, gallerists must disclose any potential conflicts of interest before acting. If a financial benefit is involved, the artist must agree to it in writing. Without that agreement, the courts may view the transaction as improper, even years later.

Legal Remedies and Consequences

When a gallerist breaches a fiduciary duty, the legal consequences can be severe. The artist may sue not only the gallery entity but also the individual who controls it. Courts in New York have the power to pierce the corporate veil and hold the gallery owner personally responsible.

In a typical contract dispute, a party might recover the value of the agreement. However, in a fiduciary breach, the court can go further. The artist may claim damages, demand the return of all profits, and seek reimbursement for legal fees. Under the New York Arts and Cultural Affairs Law, the artist is also entitled to a full accounting and may recover court costs and attorney’s fees if they prevail.

There is also the risk of criminal liability. Under the revised law passed in 2012, gallerists who misappropriate or wrongfully withhold trust property can face criminal charges. That includes failing to return artwork, pocketing sales proceeds, or using the artist’s funds for unrelated expenses.

Even more damaging is the uncertainty of fiduciary litigation. These cases often take years to resolve and can cost tens or hundreds of thousands of dollars. Judges interpret fiduciary exposure differently. Some may rule in favor of the artist without giving much weight to the gallerist’s position. Others may require a detailed analysis of every transaction.

Because fiduciary duties arise by law, not contract, there is no clear limit on what a court might decide. That level of unpredictability is reason enough for gallerists to handle every artist relationship with care, clarity, and strong documentation.

The 2012 New York Fiduciary Law

The current legal framework for fiduciary duties in New York galleries took shape after a major scandal rocked the art world. In the case of Salander-O’Reilly Galleries, millions of dollars in artist proceeds were misused. The gallery went bankrupt, and artists, estates, and collectors lost access to their works and their money.

In response, New York passed amendments to the Arts and Cultural Affairs Law § 12.01, creating strict rules for gallerists. Under the revised law, any time an artist delivers a work of fine art to an art merchant for the purpose of sale, the merchant is immediately deemed the artist’s agent. The artwork becomes trust property. So do the proceeds from its sale.

The law overrides any contrary terms in a contract, custom, or trade practice. It states that no lien, security interest, or claim by a creditor can touch the artist’s consigned work or the money it generates. Even if the gallery files for bankruptcy, the artist’s rights remain intact.

The statute also clarifies enforcement. Gallerists are both civilly and criminally liable for misappropriation. Artists can demand an accounting at reasonable intervals. If a court finds a breach, the gallerist may be required to return the artwork, pay damages, and cover the artist’s legal costs.

The law applies broadly. It does not matter where the artist lives. If the gallery operates in New York, or if the artwork passes through New York on its way to sale, the fiduciary duties apply. This includes online galleries and cooperative galleries. The structure or business model does not affect the legal obligations.

These rules have transformed how galleries must handle artist relationships. Ignorance of the law is not a defense. Once the artwork is in the gallery’s possession, the fiduciary burden is in place.

The Importance of Contracts in the Artist-Gallerist Relationship

While fiduciary duties arise automatically, a written contract is still essential. Without one, the gallerist has no clear protection and no way to define the terms of the relationship. Courts will impose fiduciary standards based on law, not intent, leaving the gallerist fully exposed.

A contract cannot eliminate fiduciary duties, but it can establish how the gallery is compensated, when payments are due, and what responsibilities each party accepts. For example, a contract can state that proceeds will be paid within sixty days. Without that clause, a court might require immediate payment. The written agreement is your only defense against assumptions that favor the artist.

For artists, this is a moment of opportunity. The current legal environment gives them greater leverage than ever before to ask for clarity. A clear and fair contract benefits both sides. It prevents miscommunication, sets realistic expectations, and reduces the chances of conflict.

Some gallerists avoid formal agreements, fearing that paperwork will damage trust. But the opposite is true. When disputes arise, trust quickly erodes. Without a contract, the gallerist may discover too late that they have no legal ground to stand on. Their assumptions about the relationship vanish, and the artist may hold the stronger legal position.

New York law recognizes the artist as the vulnerable party and the gallerist as the one in power. The only way to balance that reality is through documentation. A contract will not remove fiduciary duties, but it will give both parties the clarity they need to avoid unnecessary risk and preserve a working relationship built on mutual respect.

Contact STROPHEUS LLC for More Information

The artist-gallerist relationship in New York is not just a business arrangement. It is a legally recognized fiduciary relationship, with duties that arise the moment a gallery takes possession of artwork. These duties are strict, non-negotiable, and enforceable, even in the absence of a written agreement. Gallerists must understand their responsibilities, artists must know their rights, and both sides should commit to clear, written contracts to protect their interests.

To learn more or to schedule a consultation, contact STROPHEUS LLC.

 

Artist Visas: A Comprehensive Guide for Artists and Gallerists


Immigration attorney Rebecca Lenetsky covers everything that artists and gallerists need to know about artist visas to the US.


Intro

My name is Rebecca Lenetsky. I’m a New York-based immigration lawyer who works with creatives in the fine arts, film, music, journalism, digital arts, and other related fields.

If your intent is to grow your art practice, or creative profession by spending time in the US, I can be a key player with regard to your work visa, green card, or even citizenship.

This presentation will focus mainly on the O-1B Visa. An O-1B visa is necessary for many visits to the United States that are related to your artistic practice. This is also the visa you need in order to work in the US as an artist. Before turning to the details of the O-1B visa I’ll talk a little bit about the current immigration law situation in the United States.

Immigration law is currently changing more rapidly than almost any point in recent history. Many would say that immigration questions and especially restrictions are central to the current government’s policy. These changes have also affected those coming to the US on work visas such as the O-1B.

Immigration law is based on two things. It is first and foremost the formal rules, also known as laws and regulations, which tell immigration and border officials what you to do in order to be legally in the US. Secondly, it is the discretionary power of immigration officers.

This includes officers at US consulates abroad, and of CBP officers at the physical border when you enter the country. Generally speaking, in order to safely travel to and stay in the US you must: (1) first fit into a visa category that is within the regulations, and (2) apply and be approved by the immigration agency in the US. (3) You must then present yourself at the consulate for a visa stamp.

When you arrive at the border, you need to have the right documents and profile for Customs and Border Protection to be comfortable with allowing you to enter the country. As an immigration lawyer, I bring value to my clients because I know exactly what the current regulations are and how they are changing.

In the current climate, it’s very important to work with someone who has firsthand experience with how to present the facts so that they work smoothly with the official requirements. An important part of my role is also to dialogue with you regarding the requirements that are imposed at the consulate or the physical border. This is critical because any irregularities or inconsistencies in the information you provide to the Department of Homeland Security or with Customs and Border Protection can lead to being refused entry or even being barred from entry for very long periods of time.

In summary, in order to successfully navigate immigration law, you need an up-to-date and thorough working knowledge of the rules. It also requires understanding how exactly these regulations can be satisfied at different points of the visa process. The good news is that with the right support and perseverance even the most daunting bureaucracy can be handled effectively and predictably.

Visas

A visa stamp is a document, usually issued by the consulate in your home country, that permits you to enter the US. The US requires citizens of most countries to secure a visa before entering. However, a visa is not a guarantee that you will actually be allowed to enter once you arrive. CBP border officers are now looking even more closely at the reason for a trip, any prior visits to the US, and even sometimes at the underlying qualifications for a visa.

When we talk about visas, it will sometimes also refer to a type of legal short-term status in the US—for example, the O-1B visa category. There are typically two ways of getting permission to be in the US as a creative—either as a temporary visitor, or on a work visa. If you are coming for certain specific purposes—for example for short-term residency programs or speaking engagements—you may be allowed to enter the US as a short-term visitor/tourist. Artists entering as short-term visitors are also allowed to create and work on art, as long as it will not be regularly sold in the US. If you are intending to work or stay for longer periods you must have a special visa for this.

Working in the US without the appropriate visa means that you can be barred from entering the country for many years. Immigration law is very strict when it comes to following the rules. You cannot bend, ignore or avoid these rules without creating the risk of serious consequences that can stick with you for years to come. Let’s first look at what you need to know about visiting the US without the intent of working there.

ESTA Visa Waiver and B1/B2 Visa

Creatives visiting the US from specific countries can take advantage of the Visa Waiver Program (VWP). This includes most European countries, Australia, Japan, and a few others. The Visa Waiver is applied for through the Electronic System for Travel Authorization (ESTA) and the related visitors on ESTA can stay for up to three months at a time. Citizens from non-ESTA countries require a B1/B2 visa to travel to the US as short-term visitors.

The B1 visa is for business visits while the B2 visa is for pleasure and tourism. Visitors on B1/B2 can usually stay for up to six months at a time. You are not authorized to work in the US on the basis of an ESTA visa waiver or on a B1/B2 visa, but certain activities related to your artistic practice may be covered. You need to apply for the B1/B2 visa in advance of your travel at a US consulate abroad, usually in your home country.

It is important to check with an immigration professional before traveling to the US to ensure your ESTA or B1/B2 covers the activities you are planning to engage in.

Non-Immigrant Work Visas

If you want to work or stay for extended periods of time in the US to develop your artistic practice you will need a temporary, non-immigrant work visa. There is no all-purpose, one-size-fits-all work visa in US law. Different types of work visas have different requirements.

For some visa categories, you need to already possess specific work experience or academic degrees in order to qualify. Some visas, like TN Visas for Canadians and Mexicans, are only for citizens of specific countries. Work visa categories are like boxes with different shapes. You need to figure out which box is the right shape for you, and then show the US government that you fit into it. You must get experienced guidance to know what you qualify for and how to navigate the application process.

For the rest of this presentation I will focus on the O-1B visas. The O-1B is the most commonly used work visa for artists.

O-1B Visas Overview

In the following I’ll cover the following:

  • What are the O-1B Visa criteria and how do you qualify for an O-1B visa?
  • What documentation do you need to provide to USCIS to show that you qualify?
  • What if you are not quite ‘extraordinary’ yet?

I will discuss how you can think about your current activities and projects to prepare for the O-1.

I’ll also cover questions about O-1 procedure:

  • What kinds of projects and other work you need to prepare before you apply
  • Who is allowed to file the papers with the government
  • What are the limitations and steps needed to prepare the application?

I’ll also address issues of timing:

  • How long does it take to prepare an O-1B before applying?
  • How long does it take to get an approval from the government?
  • How long can you stay in the US on an O-1B visa?

General Notes

The O-1B is called the “extraordinary ability” visa. It is meant for artists who have already shown that they have extraordinary ability in their field. The O-1B is meant for artists at all different stages of their careers. Emerging and established artists can both get O-1B visas – it is not just for the very top successful artists in the world. You certainly shouldn’t be discouraged by the term “extraordinary.” The key to getting an O-1B as an emerging artist is to present the experience you have in a way that matches the format of the regulations.

You also need to present these in a way that meets the expectations of the officer reviewing your documents. Before we go into detail it is important to remember in general: To get an O-1B you in fact do NOT need a full-time job lined up in the US, but you DO need to show you are coming for pre-arranged projects, shows or other work related to your practice. However, unlike other work visas, the O-1B allows you to be flexible and change what work is covered as needed.

The O-1B, like most work visas, requires an application (technically called a “petition”) which is submitted to the US Citizenship and Immigration Service, which is located in the US. Once approved, you then apply in a second step for a visa stamp at a consulate abroad. As is the case with most US work visas, you cannot file an O-1 by yourself.

You need someone in the US to petition on your behalf. This can be a US company, organization, or individual. The petitioner is a US domestic actor that makes a formal request for you to be granted a non-immigrant work visa. The petitioner is not the same person as a lawyer who is helping to prepare and submit the O-1B.

In summary, the O-1B is a:

  • (i) non-immigrant work visa linked to projects or engagements you have lined up in the US
  • (ii) is flexible enough to account for changes to your projects
  • (iii) must be applied for outside the US before you enter
  • (iv) a person or an organization in the US must apply on your behalf

Now let’s look at the prerequisites for an O-1B visa applicant.

O-1B = Distinction in one’s Field

The O-1B visa is for individuals with extraordinary ability – specifically, this means that an artist has to reach “distinction in their field.” Distinction means that you have gotten attention and been recognized for your work. You do not need to prove that you are the absolute best at what you do.

I have a lot of experience with evaluating O-1B candidates, having represented artists at all different points of their careers. Many clients come to me after being told that they are not ready for an O-1, only for us to successfully obtain an O-1B for them. While I don’t want to underestimate how difficult this visa is to get, the O-1B is nevertheless meant for artists who can prove distinction, no matter how far along their practice is.

Qualifying for the O-1B

To qualify for an O-1B you need to show the following:

  • One-Time Award
  • Or you need to show that you have met at least (3) three of the six possible O-1 categories

One-Time Award:

If you received or were nominated for a significant national or international award or prize in your field, you don’t need to show any other proof of your qualifications. This means an award on the level of an Emmy, Oscar, Grammy, or equivalent in another country. Many awards will not qualify for this category.

If you don’t meet the one-time award criteria, you have to show that you have met at least three of the six possible following criteria:

3 out of 6 Criteria:

1. You have been the Lead or starring participant in productions or events with a distinguished reputation
This covers any show, exhibition, event, installation, recording, or any other public presentation of your work. You need to show that your work was an important part of a production. If your work is being displayed in a gallery, it should ideally be a solo show. Distinguished reputation means that there is public recognition for the event or venue; for example, were articles written about it, or did it get an award? If your installation is part of a high-profile arts event, sometimes even social media feedback can be used to show the reputation of the project.

2. Published materials by or about you and your work in major newspapers, trade journals, magazines, or other publications
This category includes any material in newspapers, magazines, journals or blogs that is written by you or about you and your artistic practice. This includes print and online sources. For this category, I ask my clients to put together a list of articles about their work. I also extensively research my clients and find articles that mention them or their work. The strongest articles are ones that discuss the artist’s work in detail.

We then choose which are in the most prominent publications – either national media, or outlets that are important in the industry – for example, for visual artists this will be sites like Hyperallergic, Artforum, etc. Articles from foreign countries also qualify – you do not need US or English language articles.

3. You have played a lead, starring, or critical role for organizations and establishments with distinguished reputation
Have you had a prominent position or worked on an important project with a prestigious institution?

This category is really extensive; it can include anything from a solo show with a prominent gallery to being employed as full-time curator with a museum. We prove this category by getting letters from relevant institutions explaining what you did and why your role was important.

4. You have a record of major commercial or critically acclaimed successes
Here we show that you received critical praise for your work – this includes reviews, awards, or sometimes even measurements like views on social or media platforms. Commercial success is proven through sales figures, whether of art, albums, tickets, or other quantifiable metrics.

5. Received significant recognition for achievements from organizations, critics, or other recognized experts in the field
In my experience, this is one of the easiest categories to prove. This is usually substantiated through reference letters we help put together from experts in your field. This should include a combination of people you have worked with and others who you haven’t worked with directly, but who know about your career and practice. It’s very important for these letters to have specific examples of your accomplishments and explain how your work stands out from others.

6. You have received a high salary or other substantial remuneration for services in relation to others in the field
We prove this by showing that for your country, and for your type of work, your work sold for higher prices compared to others in your geographical location. If you are working as an art professional and have been paid for services such as art advising or curation, we can try to prove that you received a high salary or other compensation, compared to others.

7. Comparable Evidence
If you work in a very niche discipline, the above categories may not apply. There may be other types of evidence that will be better suited to proving that you have distinguished yourself. However, I have found for most visual artists, the first 6 categories usually work well.

O-1 Visa Petitioners

Having discussed how you qualify as an O-1B artist, let us turn to the process of applying. You are not allowed to sign and submit the O-1B forms on your own. A US citizen, company or institution that is representing you as the “Petitioner” must sign and submit the application to USCIS, the agency that reviews and approves almost all work visas.

An O-1B petition can be filed by the company or even person who is your direct employer, so that you can perform services for them – for example, creative direction, teaching, art advising, etc. The O-1 visa is unique among US work visas, because you can have one single “Petitioner” even if you are going to be doing work, projects, or shows for several different organizations. This special regulation gives much more flexibility to artists.

When your petitioner files paperwork for the O-1B and you work for different projects and organizations, your petitioner is called your Agent. This is the arrangement I use most frequently for visual artists.

Who can be an O-1B Agent

Any U.S. citizen, organization, or company can be an agent/petitioner for the O-1B. This can even be a friend or colleague who has no involvement in your work. The O-1 agent/petitioner does not need to represent you in any other way – they don’t have to be involved in negotiating, procuring or managing your work. They are only an agent within the framework of the immigration law.

You do not have to compensate the agent/petitioner in exchange for this service, so there should be no extra financial burden for this part of the process. I use a very simple written agreement that the artist and the agent/petitioner sign. This agreement limits the obligations between the agent/petitioner and the artist. Any other dealings that the agent/petitioner and the artist have should be controlled by a separate, appropriate contract.

Benefits of using Agent

There are two major benefits to using an agent filing, as opposed to just having a petitioner. First, this allows you to file one single O-1B application for all of the creative work you will be doing in the US. You don’t need to file a different O-1B for each project or show.

Second, you’re allowed to add or change projects, shows, and employers while in the US, without having to file any additional paperwork. This system can save a lot of money, time and stress. You don’t have to pay filing fees for every project. You do not have to convince employers or collaborators to commit to binding agreements, and you don’t have to wait for any paperwork to be processed before starting a new engagement.

Itineraries and Employment Agreements

Filing the O-1B with an agent gives tremendous flexibility, but you must still plan and document your work before you can file. USCIS wants to see that you will actually be coming to the US to continue your artistic work. You also have to show that you have enough pre-arranged plans to cover the full time you will be here. These plans are however allowed to change, be cancelled or added to once you are approved.

As a result, we must submit an Itinerary of planned engagements in the US along with the agent agreement. The itinerary includes projects, shows, performances, promotional events, fairs, lectures, or any other services related to your artistic practice. There must be a contract, deal memo, or letter of intent for each item on the itinerary from a gallery, organization, venue, exhibition space, or from a creative collaborator with whom you will be working.

The more prestigious and more high-profile your projects are, the better they are for your itinerary. Also, everything in the itinerary must be related to your extraordinary ability, but this can also include related work like teaching or curating a show.

An O-1 visa can be valid for up to 3 years. The events on the itinerary should cover the entire length of the period that you want to stay. For example, let’s say you want to move to the US for the full 3-year period. A gallery needs to provide a list with dates of shows, fairs, talks, and any other events that you will participate in. If you are going to be working on a series of commissions, these need to have deliverable dates over the course of the three years, not only within the first year.

Preparation & Processing

In this section I will look at how long it takes to prepare and process an O-1 visa, what happens when USCIS makes a request for additional information, how much are filing fees, and other general questions.

(i) How long does it take to make an O-1B application?
The application process will depend at first on you and your petitioner/agent, as you need to assemble all the supporting materials and letters I discussed. Then you have to choose between premium and regular processing by USCIS. Regular processing currently costs $460 USD and has no set processing time. It usually takes about 2–4 months. Premium processing currently costs almost $1500 additional, but has guaranteed maximum 15-day processing.

(ii) Requests for Evidence
Even with Premium Processing, there is always the possibility of delay if USCIS has questions about whether the material provided is enough to qualify for an O-1B. This is called a “Request for Evidence” or RFE. An RFE is not cause for panic – sometimes an RFE is issued only because documentation has been overlooked or needs some supplementation.

USCIS usually gives a 3-month maximum deadline to respond to an RFE. Many RFEs are caused by lack of background information or detail about a production or publication. Sometimes an RFE is issued by an officer who simply has not done a good review of the documents. Part of the most important work that I do is making sure that everything is very clearly presented and backed up with credible information. I also make sure that no key details are missing that would lead to an automatic RFE.

After the O-1B is approved, if you are outside the US, you will need to attend a visa interview at a consulate. This interview is usually routine but with the current immigration climate you should be prepared to answer questions about your petition. Some consular officers will decide to challenge whether you are really “extraordinary.” You may also be asked about past visits to the US or previous visa applications.

Changing, Extending & Amending

For most O-1B visas, you do not need to file a new O-1B when you change work and projects on your itinerary. However, if you filed with a single employer instead of an agent, you will need to submit a new or amended O-1B if anything significant about your employment changes. Significant or material changes include changing from full-time to part-time or changing the type of work you will be doing.

If you wish to extend your O-1, you must file a new petition before expiry of your current approval.

Changing status – Filing in the US vs outside the US:
If you are in legal status, you may be able to request to change your status within the US. If you entered on ESTA, you will have to leave and get an O-1B visa. If you change to O-1B status in the US, next time you travel you need to apply for a visa at a consulate before your travel back. Only Canadians are exempt from getting a visa to return to the US.

Validity Periods

You can obtain an O-1 visa for up to three years. USCIS will only issue the O-1 for the length of events, engagements, or performances. When it is time to apply for an extension, you can file up to 6 months in advance of the expiry date. For the extension, you need to show new projects covering the next 3 years. If you are working on the exact same projects, or in the same position, the visa will only be approved for one additional year. New work & shows with the same gallery or organization is usually considered “new work.”

So what do you need to start doing now to prepare for your O-1B?
What do you do if you are an emerging artist, or new to a particular field? How do you show that you are “extraordinary?”

There is no one specific way to build an O-1B-worthy resume. However, my experience shows that there are some key points to remember:

  • Keep records of all your shows, engagements, performances – including copies of any promotional material and press releases.
  • When it comes to projects and shows, bigger is not always better. USCIS will look at your role in a production or exhibition. A solo show with a smaller organization can be better than a group show with a high-end gallery.
  • Get your name in press pieces. Never say no to an article or interview, even with small online publications. If you are in a group show, try to get your work mentioned in press coverage of the show. This will help show that you play a “leading role.”
  • Build relationships. This is good for your career and for your immigration status. Keep regularly in touch with professors and mentors – this makes it easier to ask for testimonial letters down the road.

Summary

Coming to the US is only possible as part of the ESTA visa waiver program or on a Visa. It is very important to plan your trip well in advance and to have the right local partners. If you want to work in the US or stay for longer periods, you need a non-immigrant work visa.

Do not come to the US with the wrong visa, or fail to adjust your status if your plans change. The consequences can be very severe. For artists, the most commonly used non-immigrant work visa is the O-1B “extraordinary ability” visa. To qualify for the O-1B, you need to show that you have set yourself apart from others in your field. You show this with documents such as articles about your practice, reference letters, and information about displays of your work.

The O-1B paperwork must be signed and filed by a person or legal entity in the US that is acting as your O-1B representative or “agent.” You must submit proof of the work you will be doing in the US, but you can add and remove projects once approved.

Despite all of the complexity, US immigration law still wants talented creatives to visit and even work in the US. Nevertheless, because immigration law is very rule-driven, you must take the time to understand what is required, and to work from the beginning with experienced and specialized legal counsel.

Please contact me at artistvisa@stropheus.com if you have any questions, and I look forward to helping you realize your professional goals.

 

Art Advis­ing 2.0 : Ver­tigo & Accountability – Part II


The rise of the art advi­sor tracks the glob­al­iza­tion of art busi­ness. Art advi­sors act as a bridge to new classes of col­lec­tors, but the role is often not clearly defined. Gal­lerists, deal­ers, art fairs and col­lec­tors encounter a het­ero­ge­neous pro­fes­sion.

This event, held on April 1st, 2015 at Sotheby’s Institute of Art, explores cur­rent eth­i­cal and busi­ness ques­tions that art advis­ing cre­ates and the legal oblig­a­tions that their rela­tion­ships rely on. Art Advis­ing 2.0 — Ver­tigo & Account­abil­ity is a col­lab­o­ra­tion amongst Sotheby’s Insti­tute of Art, the Asso­ci­a­tion of Pro­fes­sional Art Advi­sors, and Stro­pheus Art Law.

Moderator: [linkedinbadge linkedinbadge URL=”www.linkedin.com/in/judithprowda” connections=”on” mode=”icon” liname=”Judith B. Prowda”], Chair, Committee on Fine Arts, New York State Bar Association, Entertainment, Arts and Sports Law (EASL) Section, Attorney and Faculty at Sotheby’s Institute of Art

Panelists:
Sean Kelly, Sean Kelly Gallery
[linkedinbadge linkedinbadge URL=”www.linkedin.com/in/richardlehun” connections=”on” mode=”icon” liname=”Richard M. Lehun”], Attorney at Stropheus Art Law
[linkedinbadge linkedinbadge URL=”www.linkedin.com/pub/noah-horowitz/20/a91/135” connections=”on” mode=”icon” liname=”Noah Horowitz”], Executive Director The Armory Show
[linkedinbadge linkedinbadge URL=”www.linkedin.com/pub/megan-fox-kelly/79/394/7b2″ connections=”on” mode=”icon” liname=”Megan Fox Kelly”], Megan Fox Kelly Art Advisory

A dedicated audio recording of Noah Horowitz’s comments precedes his text. A video of Megan Fox Kelly’s PowerPoint presentation can be found in the section on her presentation below.

Part I of this event is here.


Noah_webDr. Noah Horowitz

All right, I’m scared. The obligations are really serious. I’m going to principally speak from my capacity at The Armory Show, which I think which is may be most relevant. But, just to set the stage, I think there are a few, large picture items that Judith addressed, Sean addressed a little as well as Richard, that I think are worth hitting a little off the bat.

All of this growth, the reason there are 150 plus people probably here right now in the art advisory business probably has to do with the tremendous growth of the art market in its own right, and the rampant professionalization that we’ve seen in that space over the last 20 or 30 years or so. Sean mentioned through the outset of his career, really the art market, even in the 80s and early 90s was very small. He knew most people professionally implicated. Now that’s certainly not the case.

There are good things and bad things that happen with that. I’m a proponent, and I think most people in this room probably believe we’re in a better place because of those changes. That being said, it’s brought a lot of additional variables and uncertainties into the equation.

Art advisors in the simplest sense, in my estimation, generally provide a great deal of value. Again, [art advising] is not my professional occupation. That being said, I, like many people, probably have a lot of people asking them questions about the value of artworks and how to conduct themselves in the market.

One thing that struck me from early on when I was still in London, a friend of mine who is not a collector but a guy who’s made a fair amount of money on Wall Street had bought a winter home in the Swiss Alps and there was a gallery there who was trying to sell him a Damien Hirst print. He came up to me – and the gallery had given him the print, and it was already hanging in his living room – and basically he had very proudly shared with me that they had asked 16,000 Swiss Francs for it, and he had negotiated a thousand francs off of that price, and I said, “wait a minute, let me check Artnet quickly just to see if I can help you there.” And really you could see that the artwork – it was an edition of a 150 or so – I think five or six had come up in auction in the last year. The highest price achieved was $5,000 and four others were all bought in, with estimates from $4,000 to $6,000. I told him to offer the gallery $3,000, and that they’d be lucky if he bought it for that amount. He felt bad, he offered it at $5,000, and the email, which has since been deleted from my account, which is the problem with emails these days, was one of the funniest emails I’ve ever read. He forwarded to me from the gallery owner, who just absolutely lost it, and inserted a number of fiery words, which I won’t repeat here, into their response. Suffice it to say, my friend didn’t buy the work, and was already thankful for it.

The following year he went back to – I was with him, and we were skiing, I said, “Oh, let’s check out that gallery that you were talking about, just to see” – and the gallery was closed. So, the point there is: this was just 101 checking prices on Artnet, this wasn’t doing anything like Richard was referring to. I think that if advisors can help, great, the more efficient market in that sense, then that’s a good thing. And people like this, who are essentially trying to rip people off, shouldn’t be in business, and that’s a good thing as well.

There are other good things as well that art advisors provide beyond the obvious – certainly in my capacity as a fair, or really in the most basic capacity – any effort that we can make in our business to help raise people’s education about an appreciation of artworks is fundamentally a good thing. People often wonder why artworks are worth what they are and fundamentally it’s because there’s some knowledge about them. There’s an educational and an informational structure around them that creates that value. And if art advisors, like the great dealers and scholars over time, can help provide a baseline of that knowledge, that’s fundamentally a good thing.

That being said, the whole role and scope of the business have changed immeasurably. One bit of advice that I give to any dealer that comes and shows with us at The Armory that’s not from New York or the U.S. is that you’ll probably meet more art advisors at The Armory than any other fair you go to, and that’s generally true. We have an enormous volume of advisors at the fair and for a lot of our foreign dealers – I think that 55% -60% of The Armory galleries are coming from overseas, they’ve never seen anything like this. They’re used to dealing with some advisors – a lot of collectors with museum people – but the sheer number of people that are representing other people is very overwhelming to them, and a lot of them don’t know, frankly, how to deal with that.

We commissioned Clare McAndrew, who does a report for TEFAF, to do an exhibitor survey for us this year and a VIP survey, and actually we got responses back from that today, and discovered that 15% of the VIPs at The Armory Show claim that they are art advisors or consultants, which is maybe a little bit less than I thought it could actually be. Fifty to fifty-five percent said they’re private collectors, about 20% said they were art world professionals, which is basically, other galleries, dealers, curators, etc. The third biggest category was at 15%, which was art advisors and consultants.

That being said, when I talked to our VIP team to prepare for this – and I remember this in the office, when we were doing the Show this year – the number of new VIP requests we received from art advisors this year was just through the moon. I had them pull stats, and basically I’ve been told that 50% of new VIP requests to come to The Armory this year was from art advisors and consultants. Now that is a huge number of people who are writing to our vip@thearmoryshow account, trying to get access to our fair.

From my vantage point as director of the fair, in many ways this is a great thing. We can, through a single art advisor, speak to multiple different clients. And as our industry has become globalized and become faster and more people are in more places and less people can actually come to the fairs, having a really qualified art advisor at a fair like The Armory or any fair, auction or in any gallery for that matter is a good thing, because you don’t ever quite know who they’re representing, and they can speak to a client and buy on behalf of a client or take something back in six months and you might end up selling something without a client and that’s a good thing.

The problem is that it creates a lot of question marks and inefficiencies that our staff in particular – and I’m sure it’s the same in many other galleries and auction houses – have difficulties dealing with. When people write to us and request passes, we try to ask a number of questions. Where are you based? Who are your clients? How much money do you or they spend on art etc., etc.? And we do our best to filter and provide access accordingly. That doesn’t always go to plan.

One of the things I discovered this year – I don’t even know how I discovered it, I think I was just on Facebook or something – but all of the sudden there was some art advisory firm offering up free Armory VIP tickets on Facebook and Twitter. I then put that into our VIP account and I found a long correspondence where there was a big email chain from January or February where they introduced themselves as a new art advisory firm. We were told that they were buying 5 to 7 million dollars of art for their clients, annually and they basically listed every major art fair and every major artist under the sun as who they’re buying for. And yet, there they were, hawking Armory VIP passes on Twitter.

Now I have no problem with people offering passes to qualified people, but when Sean Kelly, who exhibits with us comes up to me, “Why on the bloody earth is this student asking me – at 12:30 PM of opening day of the fair – for information about Antony Gormley or something like this for his student project, that doesn’t help me do my job, and doesn’t make him particularly happy either.

Judith: Hopefully, not one of my students. [Laughter in the audience]

Noah: I think it was. [More laughter in the audience]

And I think that there’s a large misperception about why fairs ask these kinds questions, I’m not sure why the other auction houses and others ask these questions to is: Who are your representing? What are their names? Yadda, yadda, yadda. And I can totally appreciate and certainly understand certain aspects around client confidentiality and not wanting to show your hand. At the same time, unlike auction houses, we don’t take a commission on sales. We’re just a facilitator between buyer and seller, and the more information we have about who you’re bringing to the fair, the better job we can do in terms of filtering and tiering access to art dealers. Because what we want to create is a steady flow of qualified clients coming into the fair throughout the course of the week. And we don’t know that it becomes convoluted. People can get upset with us because they have too many students coming in when they should be dealing with high level advisors and high level museum trustee collectors.

So, that’s just something I’d say on that.

I think the other side of that as well is that I’m a believer fundamentally in business in life, that the more information you can put out there the better it is for everybody. I think that advisors are always worried somehow we’ll get a client’s information and then in the following year, they’ll be in our VIP system and they’ll get a VIP pass directly and they won’t have to mediate through an advisor. At some level of course, that’s true. But at the margin I think that the more collectors feel, or anybody feels in terms of going to galleries and going to fairs, the more likely they are to purchase work and be an active and serious participant. So, I don’t believe that advisors should be screening or as controlling. Maybe their business can benefit in the long term by having more actively engaged clients who are more comfortable going to fair and galleries generally.

Big picture thinking, I think that one thing that’s a concern, certainly to me wearing a bit more of an academic hat, is a lot of criticism around the fact that with this huge influx and increase in art advisors representing collectors nowadays there’s a risk, perhaps, that collectors are not thinking for themselves as much, or in fact, that collections are getting built in a like-for-like fashion.

As a result, you have certain people with certain kinds of tastes who are building collections and advising on behalf of collectors and somehow, things are starting to look the same. I think that’s a legitimate risk. I don’t think that it’s attributable uniquely to the advisor business, but it is something in our general business that needs to be addressed. And so I just sort of throw that out there, maybe that’s an interesting talking point.

Generally, what I’d say as a final note is any effort to create a more professionalized association for or professional networks for advisors, which is something that Megan will address, is a good thing for the market. Speaking on behalf of the fair, the more associations that we can liaise with and coordinate with in lieu of one by one basis individual collectors is certainly a beneficial thing, and I’d like to think there will be more such developments to come. And this is something more for the future, as the business increases; we’ll see more associations that are working in a more professional capacity. And that, by the way, is a good thing.

So I think I will stop there, and I think we will have fun conversations after.


Megan Fox Kelly6168

Megan Fox Kelly

The Association of Professional Art Advisors (APAA) is a not-for-profit organization comprised of leading independent art advisors, curators and corporate art managers. The association set standards of professional practice which all of its member advisors follow. To date the APAA has more than 100 members who are advisors and curators, building and maintaining art collections for both private collectors and major corporations. As advisors, we are objective advocates who work solely for our clients, and unlike art dealers, do not maintain inventories for sale nor represent artists. APAA members are active in all sectors of the art market, purchasing art for their clients at galleries, auction houses, fairs and online. Our organization conducts periodic member surveys which assess the total dollar values members spend on behalf of their clients in various sectors of marketplace.

Below is a breakdown of the APAA members purchasing activity in the fine art market from 2010-2013.

• 36% of APAA’s members purchased nearly $640 million in works of art at galleries between 2010 – 2103 — an 80% increase over the amount purchased between 2005 through 2010.

• 33% of APAA’s membership purchased nearly $194 million worth of art at fairs between 2010 and 2013.

• 18% of APAA’s members purchased nearly $192 million worth of art at auction – a 4% drop from 2010.

• 8% of APAA’s members purchased $829,000 worth of art on-line in 2013 –a first time measurement.

APAA’s code of ethics is a guide for best practice and is signed by ever member on an annual basis. It is covered by several key principles:

• APAA advisors are not dealers, and as such, they do not maintain inventory for sale, accept artwork on consignment or act as private dealers in any transaction.

• APAA members maintain lawful practices, complying with state and federal laws in taxation, exercising due diligence in researching the provenance of recommended acquisitions, and refusing any requests by clients or vendors to subvert the law in any fashion.

• APAA members should not perform services that would be, or appear to be, adverse to the interests of his or her client unless those services are fully disclosed to the client and the client provides advance consent to the services in writing.

• APAA members do not accept financial compensation that creates a conflict of interest between the member and their client.

• APAA members do not solicit or accept compensation from service providers or vendors.

Advisors are not dealers, and as such, they do not own or represent inventory. While dealers advise clients and museum curators advise their patrons, they are different from professional art advisors who are hired to assist their clients (private or institutional) in building and caring for their collections, or helping them to sell their collections. An art advisor has a fiduciary duty to represent their client’s best interests at all times, not their own interest or the interests of a dealer, artist or auction house.

An advisor’s fees should be completely transparent. Fee arrangements remain at the discretion of the advisor, provided the advisor is always paid from one source, preferably their client. The advisor can be paid either salary, retainer, hourly fees, fees based on percentage of sales, or a combination of these payment methods. A good advisor will also disclose his or her fee arrangements to dealers and auction houses with whom they interact on behalf of their client. Therefore, they become a facilitator on behalf of the client and the dealer, auction house, or artist with whom they are working, rather than an obstruction.

Advisors should always maintain written agreements with their clients that outline the nature of the advisor’s work on the client’s behalf, and that contain a clear recitation of how the member will be compensated. Invoices to clients should clearly delineate the amount of compensation due to the advisor.

Furthermore, an advisor does not perform services that are averse to the interests of their client and avoids conflicts of interest, including direct and indirect financial interest in a transaction involving their client. If they find themselves in such a situation, they must disclose the conflict to the client.

An advisor is an expert in their field and does not provide advice in areas that are outside of their expertise. Instead, an advisor can bring in outside expertise to assist their clients. When completing any project for their client, an advisor’s research is careful, informed, and performed at the highest level. They must exercise due diligence in verifying the accuracy of information supplied to their clients, regarding works of art including: the date of a work, its provenance, exhibition history, and publication records. An advisor is careful to not provide services regarding stolen works of art.